The top ten tips for building boards

An extract from the 360Leaders’ CEO Academy on how to build Boards for CEOs and founders of start-ups, which was facilitated by Margaret Rice-Jones, once a CEO and now chairing several VC backed businesses.

“A board will never feel right but imbalance is normal. The board needs constant management and as CEO, it’s hard to challenge the very board that is there to supervise and support you. It’s easy to hire people you like but don’t just hire people that are likely to agree with you. The board should be able to find your blind spots and as uncomfortable as it may seem, it’s the tough board discussions that allows the business to move forward.”

Purpose of the Board:

The role of the board is to outline the defining strategy within the company’s vision, mission and values. Its objective is the ensure obligations to shareholders and stakeholders are met. The board is there to ensure the appropriate human and financial resources are available to deliver the plans and challenge the financial and operational state of the company acting as a sounding board for execution. In addition, board members should hire the CEO and determine the rewards of any board member.

The top 10 tips:

1. Set the tone from the start

As a CEO, you are expected to be in charge, so always ensure that you are well prepared and in the right mental state. Start the board discussion with a simple question; “what are we trying to achieve as a board?”

2. Board member make-up

All boards should include a palette of complementary skills, experience and backgrounds not dominated by Executives. Still, you don’t always have the chance to choose your board, so make the most of the skills that you have present. If too many friends, co-founders and family members make up the board, raise a new round to force a shakeup of the board later.

3. Size

Stage dependant, a small startup only requires a small board and vice versa with a larger corporate. 4 people for your first board will suffice; a Chairman, CTO, NED and yourself. The board can have both odd or even numbers. With most startups votes rarely happen, hence there is little chance of a split vote.

4. Diversity

This goes well beyond the gender issue. It’s about the diversity of thinking and experience. Hire the outliers, the culture ‘unfits’ and challengers.

5. Board vs. Advisory Board

These are not the same thing. The members have different roles or different reasons so don’t mix their responsibilities. E.g. Advisory Board is for introductions and suitable for international posts to open doors in new markets. Advisory Board meetings should be ad-hoc and informal but output-focused.

6. Compensation

Pre-series A pay with equity, post series A use cash. Pay at least expenses. Equal input-equal comp. NEDs should not be forced to invest. It’s ok to renegotiate cap table, particularly pre-exit. NED and Chair fees should always go through the payroll. You need Chairmen and NEDs for different stages in the company’s journey so use fixed term contracts and compensation that reflect that.

7. Board evolution

A CEO of a startup is in charge of board construction. Once a Chair is onboard, the two should build the board in collaboration. Look ahead to the future when constructing the board. The company will look different in a year from now. Make board members give feedback on how the meeting went and be dedicated to improvements.

8. Meeting format

All board members should be in the same room when you have a face-to-face meeting. Ideally, have the meetings in the company base. An option is a monthly teleconference followed by quarterly 2 day board meetings. CEO Report first on agenda then financials. Set up the conversation you want to have. Chair and CEO should go through the board meeting agenda and report in advance of the meeting. There should be no surprises.

9. Reporting

Have a clear summary of the Board Report. Make it easy to progress actions from last meeting. Send in good time before the board meeting- not the night before.

10. Management team members in boards

Early on, a CTO may be a board member and later a CFO would be helpful if an exit is on the table. But, the rule of thumb is to invite management team members that carry major responsibilities to participate occasionally at critical phases. E.g. VP Sales during sales ramp up phases, VP Product during product-market fit and pivots. Remember it’s important that the CEO has board meetings without any executive members to be able to discuss CFO, VP Sales performance. In a company with multiple founders, navigating this can be tricky.

First published by 360Leaders on 2nd January 2019

Martin Falch, CEO of 360Leaders

About the author — Martin Falch

Martin is the CEO and Co-Founder of 360Leaders. Having worked in the world of startups, Martin has specialist knowledge in the development and scaling of talent acquisition. He is passionate about startups, and devotes his time to help startups scale. He has previously been a keynote speaker at Slush, SHE and Oslo Innovation Week.

Click here to access Martin’s profile or click on the button below for more articles.

Want to get in touch? Email martin@360leaders.com

360Leaders are Executive Search specialists in technology with offices in London, Stockholm and Oslo. The firm focuses on providing impactful placements for C-Level and senior positions including CEOs, COOs, CCOs, CMOs, GMs, and VPs.

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